British Fantasy Awards Constitution (9 December 2011 to 30 September 2012)
This was the constitution of the British Fantasy Awards from the EGM of 9 December 2011 until the AGM of 30 September 2012, governing the British Fantasy Awards 2012.
The British Fantasy Society (BFS) and the British Fantasy Convention (FantasyCon) present the British Fantasy Awards (BFA) annually. The BFS and FantasyCon jointly finance the Awards, except for the “Best Newcomer Award”, and appoint a Committee (minimum of one person) to organise the voting arrangements. In the event of the demise of either the BFS or FantasyCon, the remaining organisation will continue to present awards for as long as is practical. The ballot procedure is open to audit following prior notification.
The British Fantasy Society resolves that the BFS Awards shall ultimately be decided by a jury deliberating on a shortlist determined by the members of the Society. The Jury shall comprise individuals directly or indirectly related to the writing, publishing and bookselling genre fields. The Jury shall include at least one non-member of the Society. The Jury shall be appointed by the Awards Administrator, subject to approval by the BFS committee. The Jury shall deliberate on a shortlist of four nominations as determined by the membership by online or postal vote. The Jury shall also have oversight powers to add nominations where it identifies an egregious omission. In order to add such nominations the jury must make a unanimous decision. The addition of a nomination will be made in camera.
In the category of Best Novel there shall be one award for Best Fantasy Novel and one award for Best Horror Novel.
Notes on Eligibility
BFS and FantasyCon publications are ineligible, although their contents (e.g. individual stories, articles and pieces of artwork) are eligible. The Awards Administrator may not be associated (either by writing, publishing or editing) with work nominated in any category. The ‘relevant year’ throughout this constitution is the calendar year (January to December) preceding that in which the awards are presented. Eligible voters: members of the BFS (the vote of a member whose membership expires after the vote is cast remains valid), members of the previous FantasyCon, and those who have registered for the upcoming FantasyCon.
Changes to This Constitution
Changes to these guidelines may only be made by a vote at the AGM of the British Fantasy Society, taken according to the same rules of procedure outlined in the BFS constitution. A committee vote may not be used to reverse a decision made at an AGM.
Novel The August Derleth Award for Best Horror Novel and The Robert Holdstock Award for Best Fantasy Novel.
Eligibility: fiction over 40,000 words published for the first time in the English language in any part of the world in any format during the relevant year. (*In the event of a dispute over genre category, definition shall rest with the author.)
Eligibility: fiction from 15,000 to 40,000 words published for the first time in the English language in any part of the world in any format during the relevant year.
Eligibility: stories under 15,000 words published for the first time in the English language in any part of the world in any format during the relevant year.
Eligibility: a collection of work by various authors, published for the first time in the English language in any part of the world during the relevant year. BFS anthologies are not eligible for this award.
Eligibility: a collection of work by a single author, published for the first time in the English language in any part of the world during the relevant year.
Eligibility: a screenplay for TV, Film or Electronic Broadcast released in the English language in any part of the world during the relevant year.
Eligibility: non-fiction and fiction magazines, print and online, that were active during the relevant year. BFS publications (such as Dark Horizons and Prism) are not eligible for this award.
Eligibility: comics and collections of comics, published for the first time in the English language in any part of the world during the relevant year. New collections of previously published comics are eligible.
Categories with special juries.
The PS Publishing Independent Press Award
Eligibility: Independent presses active during the relevant year. Note that PS Publishing withdrew from competition in this category in 2009, choosing instead to sponsor the award. *Special jury to be appointed by PS publishing.
Eligibility: any artist who has produced work during the relevant year. This category covers artists who work in any format. *Special jury to comprise at least one artist working within the genre.
Eligibility: items eligible for this Award include non-fiction books, chapbooks, magazine or online columns or single magazine or online articles. The non-fiction item must have been published in any format (book, magazine, small press or electronic) in any part of the world during the relevant year. *Special jury drawn from bloggers, reviewers and commentators on the genre.
Special Award (The Karl Edward Wagner Award)
The British Fantasy Special Award is known as the Karl Edward Wagner Award. The Award may be presented to individuals or organisations. Eligibility: this Award is not necessarily restricted to an activity in the year prior to that in which the Award is presented. The Award may go to someone who has made an important contribution to the genre or the Society throughout his/her lifetime; or it may go to the organisers of a special event or publication that took place in the relevant year. Recommendations for this Award will be sought from the membership. *The BFS Committee will determine the winner of this award.
The Sydney J. Bounds Best Newcomer Award
The award is for a new fiction writer. The recommendations can be for a single work or more than one, provided they meet the eligibility criteria set out above. Recommendations for this award are sought from the BFS membership. Eligibility also requires that copies of the work(s) be provided to the voting panel by the appropriate author, editor or publisher. This award is sponsored and funded by the estate of Sydney J. Bounds and the winner will receive a cheque for £100. The winner is decided by a special panel of readers appointed by the BFS and will include representatives from the Bounds estate and the BFS.
(BFS Short Story Competition
The competition is subject to its own rules, which are at the discretion of the BFS Short Story Competition Administrator.)
5. VOTING PROCEDURE
The precise voting schedule each year will depend on the schedule of BFS mailings and the timing of FantasyCon.
Recommendations sought: Jan-March.
Jury work: April-July. Shortlist announced April.
Announcement of winners: usually September
Stage 1: Shortlist from the membership: Recommendations may be submitted online or by post.
Each member may put forward up to three Recommendations in any category, expressed in preferential order.
All Recommendations should ideally be accompanied with publication details: year of publication, publisher, and title of collection, magazine, editor, etc, if applicable. If the information supplied is insufficient for the BFA committee to establish eligibility the recommendations may be excluded from the ballot form.
Recommendations may not be made for the recommender’s own material. The British Fantasy Society discourages the practice of canvassing for votes.
The four titles or names with the highest number of recommendations will go forward to form the shortlist of nominations.
Stage 2: The Jury
A Jury of three or five readers shall have the power to add up to two further nominations if they so wish. The Jury shall decide a winner from the shortlist. The Jury’s decisions shall be final.
Stage 3: Announcement and Presentation
The Awards are presented at FantasyCon or at a suitable alternative event if FantasyCon is cancelled in any particular year.
The Awards will usually take the form of a statuette. The statuette should be abstract or genre-neutral in design, avoiding any preference for horror, fantasy etc.